Guardian Hub
Data retention summary
This summary shows the default categories and purposes for retaining user data. Certain areas may have more specific categories and purposes than those listed here.
Site
Category
- System & Access Logs
Login records, session data, and site-wide technical/access logs generated by platform use.
Purpose
- Security & Access Monitoring
Retained to monitor account security, investigate incidents, and support cybersecurity audits.
- Retention period
- 1 years
| Lawful bases | |
|---|---|
| Legitimate interests (GDPR Art. 6.1(f)) | Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child |
Users
Category
- Student Records
Core identity, enrollment, and contact data maintained for currently and formerly enrolled students.
Purpose
- Enrollment & Identity
Maintained as the core identity/enrollment record required to deliver educational services.
- Retention period
- 2 years
| Lawful bases | |
|---|---|
| Public task (GDPR Art. 6.1(e)) | Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller |
Course categories
Category
- Academic Coursework
Course content, grades, and materials that form part of the official academic record.
Purpose
- Instruction & Grading
Maintained as part of the official academic/grade record.
- Retention period
- 5 years
| Lawful bases | |
|---|---|
| Legal obligation (GDPR Art 6.1(c)) | Processing is necessary for compliance with a legal obligation to which the controller is subject |
| Public task (GDPR Art. 6.1(e)) | Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller |
Courses
Category
- Academic Coursework
Course content, grades, and materials that form part of the official academic record.
Purpose
- Instruction & Grading
Maintained as part of the official academic/grade record.
- Retention period
- 5 years
| Lawful bases | |
|---|---|
| Legal obligation (GDPR Art 6.1(c)) | Processing is necessary for compliance with a legal obligation to which the controller is subject |
| Public task (GDPR Art. 6.1(e)) | Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller |
Activity modules
Category
- Student Work Products
Day-to-day assignments, submissions, and activity data not part of the permanent transcript.
Purpose
- Assignment Submissions
Retained for grading and instructional purposes during the active course period.
- Retention period
- 2 years
| Lawful bases | |
|---|---|
| Public task (GDPR Art. 6.1(e)) | Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller |
Blocks
Category
- System & Access Logs
Login records, session data, and site-wide technical/access logs generated by platform use.
Purpose
- Security & Access Monitoring
Retained to monitor account security, investigate incidents, and support cybersecurity audits.
- Retention period
- 1 years
| Lawful bases | |
|---|---|
| Legitimate interests (GDPR Art. 6.1(f)) | Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child |
Assignment
Category
- Academic Coursework
Course content, grades, and materials that form part of the official academic record.
Purpose
- Assignment Submissions
Retained for grading and instructional purposes during the active course period.
- Retention period
- 2 years
| Lawful bases | |
|---|---|
| Public task (GDPR Art. 6.1(e)) | Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller |